Version 2026.11 · Effective 1 November 2026. Filipino Institute (FI) follows the Philippine Data Privacy Act of 2012 (RA 10173). This notice explains what we collect, why, who sees it and how long we keep it.
1. What we collect
- Account and contact details: name, email, phone, country, My FI ID.
- Learner and family details: parent–learner links, date of birth, admission documents (birth certificate, report card, ID).
- Learning records: enrolment, attendance, work, grades, certificates.
- Payment records: amounts, references, receipts. FI never asks for full card numbers or passwords by message.
- Communications: emails, help requests and complaints.
- Live class recordings (see section 4).
2. Why we use it
To enrol and teach learners, keep and verify records, process payments, send service messages, keep children safe, and meet legal duties. We send marketing only with your consent, and you can unsubscribe at any time.
3. Children
For learners under 18, a parent or guardian gives consent and manages the account. Children sign in with their own Learner ID and PIN. Parents can see their child’s records and messages.
4. Class recordings
Live classes may be recorded for safety and teaching quality. Recordings are kept for 90 days, then deleted, unless needed for a safeguarding case. They are never published.
5. Who we share with
- FI’s DepEd-accredited partner school, for K–12 enrolment and official records.
- Attestation partners, only when you request attestation.
- Service providers that run FI’s systems: hosting, email (Google Workspace) and payment providers, under confidentiality.
- Authorities, when the law requires it.
Public credential verification shows only the details needed to confirm a credential. We never sell personal data.
6. How long we keep it
| Data | Kept for |
|---|---|
| Academic records and certificates | Permanently, so you can always verify them |
| Payment records | 10 years |
| Admission documents | While enrolled, plus 5 years |
| Class recordings | 90 days |
| Marketing contacts | Until you unsubscribe |
7. Your rights
You can ask to access, correct, or delete your data where the law allows, object to processing, and withdraw consent. Email [email protected] with “Privacy” in the subject; FI’s Data Protection Officer replies within 15 working days. You may also contact the National Privacy Commission.
8. Security
Access is limited by role, accounts are protected by passwords or one-time sign-in links, and private academic records are kept out of public search.
9. Cookies
FI uses cookies to keep you signed in and to understand how the site is used. You can block them in your browser, but some My FI features may stop working.
See all FI policies.